Yes, that’s correct. When you’re using the cash register tool it should log payment on the same day the invoice is created.
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Cash register sales date
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Currency gain/loss 1p out due to exchange rate
Thank you for your reply Alan, however I think my problem might be slightly different to yours. My debtor/creditor report is correct, i.e. nothing is showing as partly unpaid. The problem I have is that some sales seem to transfer the 1p exchange rate rounding error to Currency Charges (7902) and some don’t. I need to find out why this is happening as I presume that I must be doing something wrong.
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Paying suppliers and reconciling bank
Hi
After entering purchase invoices I put in the payments made (usually by cheque)
I then upload the bank statement. However I then cannot tag the cheque payment to a ‘paid’ purchase invoice as it can’t find the invoice unless I remove the payment and tag it to the bank.
Is there a simpler way of doing this? I want to ‘pay’ at the time of raising the cheque and reconcile the bank statement once the cheque is cashed.
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Total of purchases and total on VAT return
Hello, my total purchases and the total on the VAT return does not tally, I’m wondering why? Can anybody help since I’m due to submit my VAT return in a couple of weeks please. Thanks
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Total of purchases and total on VAT return
Hi @MrsT,
The best way to have a look is to download the breakdown of the VAT return - this will show you what is included.
The reason they may be different could be down to dates of transactions - if you are cash accounting then the date of the payment is what is looked at rather than the invoice date.
Hope this helps
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Total of purchases and total on VAT return
Hi QFBeth,
Thanks for your quick response. I will do that and hope I’m able to rectify the discrepancy.
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Sales Report
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Passing the cost of affinity to Clients
Thanks.
Any way of automatically generating the invoices for each client according to their usage?
Also, is there any way to give another accountant access to each client’s account? Or do they need a paying affinity account as well?
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Passing the cost of affinity to Clients
Hi @fambi,
No, There is no way for QuickFile to automatically generate these invoices on your behalf. You could set up a recurring invoice for them.
You can have as many log-ins as you want for the affinity account with no extra cost.
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Passing the cost of affinity to Clients
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Passing the cost of affinity to Clients
Could be worth considering as a feature.
Per client account? In other words, as long as I bill anything more than £3.00, the cost will be covered?
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Passing the cost of affinity to Clients
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Passing the cost of affinity to Clients
I disagree. Affinity is an overhead so you will not be billing directly for every single item of overhead per customer. You charge your clients a monthly fee of which the overhead of Affinity is covered, same as with any other.
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Passing the cost of affinity to Clients
In my case, these are not clients.
These are my own or JV companies and I’m trying to keep the associated costs separate rather than pay for them with my own personal card. Perhaps an edge-case scenario.
But in the absence of generating an invoice to pass the cost over to the company, Mathew’s approach does simplify things.
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Passing the cost of affinity to Clients
Meanwhile, I’ve set up a Direct Debit, but still can’t access the account dashboards. Any idea on how to overcome this?
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Link to QuickFile account displayed on invoice
Hello
I am new to Quickfile and in the process of setting up a new company and I have stumbled across a potentially serious problem that I need help with?
I have sent invoices via email to customers and I notice from an invoice that a Pay Online at: link to my Quickfile account is located in the middle of the invoice.
When I type this link address into the browser it takes the customer directly into my Dashboard area with full access to everyone’s accounts.
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Link to QuickFile account displayed on invoice
Hi @JamesB
The link just takes your clients to the login page for your account. In this case, you’re seeing all your account details because you’re already logged in.
If you were to log out and then go to the link, you would see a log in form.
You can however remove the link completely if you prefer, by going to Account Settings >> Invoice Customisation, clicking the link box in the middle of the invoice, and disabling it there.
Hope that helps!
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Passing the cost of affinity to Clients
Hi @fambi
Are you able to log into the Affinity account at all?
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Link to QuickFile account displayed on invoice
Hi Matthew
I have unchecked the box to stop the printing of this line and will log off quickfile to try out this log on form. What do I have to set up for the customers to have this pay online facility?
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Link to QuickFile account displayed on invoice
You can set up a few different options - PayPal, GoCardless (direct debit), Stripe, Worldpay and others. You would firstly need to link your accounts by going to Account Settings >> Manage payment options.
The best thing to do is to email your clients a link rather than a PDF. This will automatically log them into their account through a secure link (no passwords) and then use the “Pay Online” option:
Through the link, we’ll also log that they’ve viewed the invoice, which can help if there are any disputes later on.
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